How should an attorney's withdrawal or substitution of service be documented?

The proper documentation of an attorney's withdrawal or substitution of service is crucial for maintaining accurate legal records and ensuring all parties are informed of the changes. The correct choice emphasizes the importance of creating a formal written document that clearly outlines the reasons for the withdrawal or substitution, alongside pertinent client information. This written formality helps to provide a clear record that can be referenced later, which is essential for maintaining the integrity of the case and ensuring compliance with legal requirements.

Written documentation also protects both the client and the attorney by establishing a clear understanding of the circumstances and reasons surrounding the withdrawal. This thoroughness assists the court in recognizing and processing the changes appropriately, as it ensures that all nuances are captured in a tangible format that can be easily reviewed.

While other methods of communication might seem convenient, they lack the formality and permanence required in legal matters. Oral notifications may lead to misunderstandings or incomplete records, and casual communication like emails or brief statements might not meet the necessary standards or requirements set forth by the court or professional conduct guidelines. The main focus remains on the necessity for comprehensive and formal written documentation to uphold the legal proceedings effectively.